Comparison: Teams vs. SharePoint vs. OneDrive
| Main Use | Advantages | Disadvantages | |
|---|---|---|---|
| Microsoft Teams | Ongoing communication | Fast, low effort | Lack of transparency, oversight |
| SharePoint | Setting up projects, wikis, etc. | Flexible, highly customizable | Complex, difficult to use |
| OneDrive | Personal cloud storage | Fully integrated into Windows | Tied to individual user |
SharePoint is a web-based application for sharing and editing documents. SharePoint is based around individual sites, which can contain different subsites and elements similar to a normal website, but with access limited to a pre-defined group of users. This can include members of your organization as well as external partners, contractors, freelancers or guests. Common use cases for SharePoint include internal wikis or knowledge hubs, the use as a company intranet or even SharePoint sites for specific projects, which allow employees from different departments to coordinate and share resources, timetables and documents in one location.
OneDrive provides 1 Terabyte of personal storage for every licensed user in your organization. OneDrive lets users access files regardless of which device they are currently on, as well as allowing them to share documents with others. On a technical level, OneDrive basically acts as a SharePoint site that only one person can access by default.
As a all-in-one communications platform, Microsoft Teams combines a chat feature with meetings and video calls as well as document sharing and embedding. Users can be part of multiple teams at once, such as a company-wide team for general updates and a smaller team for their specific department, allowing them to track tasks or discuss their progress.
